August 22, 2023 Regular Meeting Minutes

Stanwood-Camano School District #401
REGULAR SCHOOL BOARD MEETING
Administration & Resource Center Boardroom
26920 Pioneer Hwy, Stanwood, Washington 98292

August 22, 2023 - 6:00 PM

MINUTES

 CALL TO ORDER - 6:00 PM

Board President Miranda Evans called the meeting to order at 6:00 p.m.

ROLL CALL
Board Members Present: Miranda Evans, Al Schreiber, Natalie Hagglund
Board Members Absent: Charlotte Murry and Debbie Bayes, excused

President Evans announced three opportunities within the agenda for public comment.

FLAG SALUTE
President Evans led the Pledge of Allegiance

APPROVAL OF AGENDA
Director Schreiber moved to approve the agenda for the August 22, 2023 Regular Meeting; seconded by Director Hagglund.

Aye: Miranda Evans, Al Schreiber, Natalie Hagglund

Passed - Unanimously

APPROVAL OF MINUTES
August 8, 2023 Regular Board Meeting
Director Hagglund moved to approve the minutes for the August 8, 2023 Regular Board Meeting; seconded by Director Schreiber. 

Aye: Miranda Evans, Al Schreiber, Natalie Hagglund

Passed - Unanimously

SUPERINTENDENT'S REPORTS

  1. Donations: Deborah Rumbaugh
    Superintendent Rumbaugh presented the donations.

  2. July Financial Report: Ruth Floyd
    Ruth Floyd, Executive Director of Business Services, presented the district's financial status for July 2023; she highlighted the Executive Summary, Budget Status Reports, Budget Capacity Report, and presented a Food Service Program Report. 

  3. Public Information Program Report (Policy 4000): Deborah Rumbaugh and Evan Caldwell
    Evan Caldwell, Director of Communications, presented the Public Information Program Report highlighting the methods of communication with the public which included the Friday Family Messages, current district event communications, school email newsletters, social media, new website and School Messenger outreach. Mr. Caldwell also shared the district's implementation of a Community Connections newsletter as well as a Spartan Sports Report community newsletter.

  4. Comprehensive Schools Counseling Plan: Robert Hascall
    Robert Hascall, Executive Director of Special Services, joined by Stanwood High School counselor, Tricia Tayon, and Elger Bay Elementary School counselor, Allison Nosker, presented the district's Comprehensive School Counseling Program highlighting the counseling program which aligns with the American School Counselor Association National Model as outlined in Washington SSB 5030.   

PUBLIC HEARING

  1. Budget Hearing and Adoption 2023-24 Annual Budget (Policy 6000): Ruth Floyd

Ruth Floyd, Executive Director of Business Services, announced the development of the 2023-24 budget has concluded, implementation will begin on September 1, 2023, and the totals by fund have not changed following board review at the July 5, 2023 Regular Board Meeting. Ms. Floyd shared the 2023-24 F 195 Budget Report, F 195 Four-Year Budget Summary, and the Citizens Guide to the Budget which are available online. Ms. Floyd summarized the budget adoption process, which includes opening a public hearing and inviting the public to speak for or against the proposed budget followed by budget adoption, by resolution, which sets the spending limits for the General Fund, Associated Student Body Fund, Debt Service Fund, Capital Projects Fund, and Transportation Vehicle Fund. 

2023-24 F 195 Budget
2023-24 F 195 Four-Year Budget Summary
Citizens Guide to the Budget

At 6:36 p.m. President Evans opened a public hearing for the 2023-24 proposed budget and asked if anyone attending in person or virtually wished to be heard for or against the proposed budget. There was no public comment.

At 6:37 p.m. President Evans closed the public hearing.

CONSENT AGENDA

President Evans offered anyone in attendance the opportunity to speak to items on the Consent Agenda; she offered board members the opportunity to pull any items for discussion. There being none, Director Schreiber moved to approve Consent Agenda items 1 through 11; seconded by Director Hagglund. 

Aye: Miranda Evans, Al Schreiber, Natalie Hagglund

Passed - Unanimously

  1. Approve Resolution 2022/2023-009 to adopt the 2023-24 Budget and Four Year Budget Plan Summary

  2. Approve Resolution 2022/2023-0010 to adopt the Final Acceptance of the Stanwood High School project

  3. Approve the Professional Services Agreement between the Northwest Educational Service District 189 and the Stanwood-Camano School District to provide a 1.0 fulltime equivalent mental health professional to provide services to students in our district

  4. Approve the Amendment to Rescind the Letter of Agreement with the Public School Employees of Stanwood-Camano approved by the Board at their regular meeting on July 8, 2023, which outlined the process to rebid bus routes for the 2023-2024 school year

  5. Approve the five year dishwasher Lease Agreement between Auto-Chlor System and Twin City Elementary  

  6. Approve the Agreement with the City of Mukilteo for use of the Rosehill Community Center Point Elliott Room for the Stanwood High School 2024 Senior Prom

  7. Approve the three year Agreement with Tyler Technologies for student transportation software, which includes implementation, training, and software services 

  8. Approve the Professional Services Agreements as listed below:
     a. Maxim Healthcare
     b. ProCare Therapy
    c. Washington State School for the Blind

  9. Approve the Assignment of Teachers Outside of Endorsement Area

  10. Approve the Personnel Report dated August 22, 2023

  11. Approve the Bills and Payroll

PUBLIC COMMENT

Citizens wishing to address the Board are asked to submit online requests using the PUBLIC COMMENT link or email [email protected] two hours prior to the board meeting start time. For those attending the meeting in person, request forms are available in the boardroom for submission prior to meeting start time. Citizens who wish to provide documents to board members will hand them to the Recording Secretary for distribution after the meeting. The Board President will call upon individuals who have requested to speak during the Public Comment section of the agenda. Individuals will state their name for the record and will be allowed three minutes to speak.

There was no public comment.

SCHOOL BOARD DISCUSSION

  1. First Reading, Revised Policy 1400 Meeting Conduct, Order of Business and Quorum
    There were no questions. Policy 1400 moved forward for a second reading.

  2. First Reading, Revised Policy 5005 Federal Immigration Law Compliance for Staff
    There were no questions. Policy 5005 moved forward for a second reading.

  3. First Reading, Revised Policy 5050 Contracts
    There were no questions. Policy 5050 moved forward for a second reading.

ITEMS BROUGHT UP BY BOARD MEMBERS

Director Hagglund thanked the business services department for the budget hearing and expressed her concern with the fund balance of 5%, fearing the lack of ability to maneuver in crisis with the fund balance so low. Director Hagglund urged the community to talk to their legislature. She expressed her excitement for the new school year.

Director Schreiber shared Director Hagglund's excitement for the new school year and the return of school sports. He also thanked the staff who worked throughout the summer and welcomed everyone back to work.

Director Evans' comments included her appreciation of the new Final Forms sports format recently adopted by the district making sports enrollment more efficient. Director Evans also reminded the board to share their input on the budget priorities as requested in a recent email to the board. 

ADJOURN
There being no further business, President Evans adjourned the meeting at 6:42 p.m.

STANWOOD-CAMANO SCHOOL DISTRICT
BOARD OF DIRECTORS

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President

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Vice President

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Director

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Director

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Director

Attest:

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Deborah Rumbaugh, Ed.D.  
Secretary to the Board